3 Ofertas de Senior Clerk en Heredia
Sr Accounts Receivable Clerk
Heredia, Heredia
Auxis
Trabajo visto
Descripción Del Trabajo
Job Summary:
The individual will be responsible for ensuring that all receivables are processed efficiently and effectively, in accordance with established service levels and other contractual requirements. The individual will be responsible for all related tasks associated with invoice and collections processing, including receiving, recording, posting and verifying accounts receivable transactions to journals, ledgers and other records. Responsibilities including working with the Migration Team on the transition of BPO functions from the various markets to Auxis’ Costa Rica Service Center, as well as supporting the to-be process design, organizational design, technology deployment to support these operations.
**Responsibilities**:
**BPO Migration**
- Work with the BPO Migration Team on the transition of all in-scope functions from the various markets to Auxis Costa Rica.
Review “as is” processes, roles and responsibilities and provide input to the Migration Team on “to be” processes, roles, responsibilities, organizational design, use of automation, KPI’s, process improvements, compliance requirements, risks and mitigation strategies, etc.
- Support new business operations to follow business requirements.
Support the deployment of “to be” processes, including where feasible standardizing processes and activities across all markets.
- Work with the Accounts Receivable Supervisor and the BPO Migration team to define key performance indicators, including service level and operational reporting and support the setup of reporting platform to provide visibility to daily operational performance.
**Accounts Receivable Transaction Processing**
- Receive, code, and process invoices for payment in a timely manner, and in accordance with established processes and timelines.
- Support all related transactional activity for invoice and collections processing, including:
- Run reports, scan files, and verify billing input for accuracy.
Recognize improper billing through research. Document results of research and process applicable corrections for review by Management.
- Maintain accurate customer files with all applicable correspondence and report to Management on status.
- Build working relationships with internal departments and outside agents to resolve customer disputes in a timely manner.
- Assess need for account escalation, following due diligence process and procedures.
- Provide assistance as requested by Supervisor/Management.
Compile necessary information from financial institutions such as banks and credit organizations.
- Keep records of all delinquent accounts, incomplete files, and credit risks.
- Ensure accuracy in the daily processing of accounts receivable transactions.
- Properly prepare needed financial and operational reports for all transactional activities, as required and in accordance with client procedures.
- Ensure proper maintenance of invoice and collections records, as well as vendor data, as required, and in accordance with established client procedures.
- Review A/R aging to ensure compliance with established policies and that any available discounts are attained.
- Support interaction with internal audit and compliance to ensure information requests are accomplished timely and accurately.
- Suggest operational improvements, including systems, processes and organizational changes to drive greater performance and efficiency in Accounts Receivable operations.
- Provide technical knowledge relating to Accounts Receivable for individual markets.
- Identify new initiatives and opportunities for process and performance improvement and efficiencies, and work with AR Supervisor and Auxis management to define, establish and implement.
- Prepare and review documentation to support internal and external audits, as required.
- Ensure timely preparation of client service level and operational performance reports in accordance with established guidelines and client requirements.
- Participate in client Service Delivery Reviews (weekly, monthly, quarterly, annually, etc.) Work with the Quality Audit Team to increase performance and efficiency of BPO operations.
- Prepare the KPIS presentation.
- Prepare Intercompany analysis.
- Prepare reconciliations intercompany and GL AR accounts.
- Propose and prepare journal entries.
- Schedule client meetings in order to review month end close entries.
- Migrate new process in order to stabilize the operation during the first stage of migration.
Skills and Experience:
- Advance studies in business administration, finance, or related field.
- Fluency in English and Spanish is required (English Level B2 Plus).
- Minimum 2+ years’ experience in accounts receivables, with experience in A/R operations in a multi-national Shared Services and/or BPO operation.
- Experience with US or Latin American-based Telecommunications, Consumer Products, Wholesale or Retail Distribution businesses is a plus.
- Experience with US or Latin American migration pro
The individual will be responsible for ensuring that all receivables are processed efficiently and effectively, in accordance with established service levels and other contractual requirements. The individual will be responsible for all related tasks associated with invoice and collections processing, including receiving, recording, posting and verifying accounts receivable transactions to journals, ledgers and other records. Responsibilities including working with the Migration Team on the transition of BPO functions from the various markets to Auxis’ Costa Rica Service Center, as well as supporting the to-be process design, organizational design, technology deployment to support these operations.
**Responsibilities**:
**BPO Migration**
- Work with the BPO Migration Team on the transition of all in-scope functions from the various markets to Auxis Costa Rica.
Review “as is” processes, roles and responsibilities and provide input to the Migration Team on “to be” processes, roles, responsibilities, organizational design, use of automation, KPI’s, process improvements, compliance requirements, risks and mitigation strategies, etc.
- Support new business operations to follow business requirements.
Support the deployment of “to be” processes, including where feasible standardizing processes and activities across all markets.
- Work with the Accounts Receivable Supervisor and the BPO Migration team to define key performance indicators, including service level and operational reporting and support the setup of reporting platform to provide visibility to daily operational performance.
**Accounts Receivable Transaction Processing**
- Receive, code, and process invoices for payment in a timely manner, and in accordance with established processes and timelines.
- Support all related transactional activity for invoice and collections processing, including:
- Run reports, scan files, and verify billing input for accuracy.
Recognize improper billing through research. Document results of research and process applicable corrections for review by Management.
- Maintain accurate customer files with all applicable correspondence and report to Management on status.
- Build working relationships with internal departments and outside agents to resolve customer disputes in a timely manner.
- Assess need for account escalation, following due diligence process and procedures.
- Provide assistance as requested by Supervisor/Management.
Compile necessary information from financial institutions such as banks and credit organizations.
- Keep records of all delinquent accounts, incomplete files, and credit risks.
- Ensure accuracy in the daily processing of accounts receivable transactions.
- Properly prepare needed financial and operational reports for all transactional activities, as required and in accordance with client procedures.
- Ensure proper maintenance of invoice and collections records, as well as vendor data, as required, and in accordance with established client procedures.
- Review A/R aging to ensure compliance with established policies and that any available discounts are attained.
- Support interaction with internal audit and compliance to ensure information requests are accomplished timely and accurately.
- Suggest operational improvements, including systems, processes and organizational changes to drive greater performance and efficiency in Accounts Receivable operations.
- Provide technical knowledge relating to Accounts Receivable for individual markets.
- Identify new initiatives and opportunities for process and performance improvement and efficiencies, and work with AR Supervisor and Auxis management to define, establish and implement.
- Prepare and review documentation to support internal and external audits, as required.
- Ensure timely preparation of client service level and operational performance reports in accordance with established guidelines and client requirements.
- Participate in client Service Delivery Reviews (weekly, monthly, quarterly, annually, etc.) Work with the Quality Audit Team to increase performance and efficiency of BPO operations.
- Prepare the KPIS presentation.
- Prepare Intercompany analysis.
- Prepare reconciliations intercompany and GL AR accounts.
- Propose and prepare journal entries.
- Schedule client meetings in order to review month end close entries.
- Migrate new process in order to stabilize the operation during the first stage of migration.
Skills and Experience:
- Advance studies in business administration, finance, or related field.
- Fluency in English and Spanish is required (English Level B2 Plus).
- Minimum 2+ years’ experience in accounts receivables, with experience in A/R operations in a multi-national Shared Services and/or BPO operation.
- Experience with US or Latin American-based Telecommunications, Consumer Products, Wholesale or Retail Distribution businesses is a plus.
- Experience with US or Latin American migration pro
Lo sentimos, este trabajo no está disponible en su región
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Administrative Assistant
San Jose, Heredia
NowDigitalTalent
Hoy
Trabajo visto
Descripción Del Trabajo
A leading international promoter of online gaming is now hiring an Administrative Assistant to join our existing top-notch team. If you're hard-working and dedicated, this is a great place to get ahead.
Responsibilities for Administrative Assistant.
- Organize and maintain files and databases in a confidential
- manner.
- Write and edit documents from letters to reports and instructional documents.
- Schedule and coordinate staff and other meetings
- Supports team by performing tasks related to organization and strong communication.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Qualifications for Administrative Assistant
- High school diploma or equivalent education required
- 1 year of secretarial, or office experience.
- Reporting Skills.
- Proficient computer skills, including Microsoft Office
- (Excellent Excel skills).
- Strong verbal and written communication skills.
- Comfortable with routinely shifting demands.
- A high degree of attention to detail.
- Native or near-native English.
**Salary**: ₡900,000.00 - ₡1,300,000.00 per month
COVID-19 considerations:
First dose of COVID vaccine required
Ability to commute/relocate:
- San José, Provincia de San José: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- Secretarial, or office experience.: 1 year (required)
**Language**:
- English Proficiently (required)
Responsibilities for Administrative Assistant.
- Organize and maintain files and databases in a confidential
- manner.
- Write and edit documents from letters to reports and instructional documents.
- Schedule and coordinate staff and other meetings
- Supports team by performing tasks related to organization and strong communication.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Qualifications for Administrative Assistant
- High school diploma or equivalent education required
- 1 year of secretarial, or office experience.
- Reporting Skills.
- Proficient computer skills, including Microsoft Office
- (Excellent Excel skills).
- Strong verbal and written communication skills.
- Comfortable with routinely shifting demands.
- A high degree of attention to detail.
- Native or near-native English.
**Salary**: ₡900,000.00 - ₡1,300,000.00 per month
COVID-19 considerations:
First dose of COVID vaccine required
Ability to commute/relocate:
- San José, Provincia de San José: Reliably commute or planning to relocate before starting work (preferred)
**Experience**:
- Secretarial, or office experience.: 1 year (required)
**Language**:
- English Proficiently (required)
Lo sentimos, este trabajo no está disponible en su región
0
Executive Administrative Assistant
Heredia, Heredia
Kyndryl
Publicado hace 9 días
Trabajo visto
Descripción Del Trabajo
**Who We Are**
At Kyndryl, we design, build, manage and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our employees, our customers and our communities.
**The Role**
The Executive Administrative Assistant plays a vital role in supporting enterprise operations through a combination of administrative, logistical, and process oriented responsibilities. This role ensures the smooth execution of day-to-day business functions and supports leadership teams by managing essential services and operational workflows.
Key Responsabilities:
+ **Calendar & Event Management** : Plan, organize, and manage senior-level meetings and events from start to finish, including scheduling, reserving meeting space, ordering catering, planning dinners, developing and managing agendas, and preparing materials. Includes logistics for large-scale gatherings.
+ **Travel & Expense Management** : Book flights, handle hotel reservations, manage refunds and credits, and navigate cancellation policies. Create comprehensive travel packages with minimal instruction and prepare accurate, timely expense reports in compliance with company policies.
+ **Executive Communication** : Draft and edit communications on behalf of executives, ensuring clarity and professionalism in all internal and external interactions.
+ **Administrative Support** : Provide proactive administrative assistance, including conflict resolution, attention to detail, and coordination of complex tasks such as high-level executive support and large-scale event planning.
+ **Schedule Management** : Manage executive calendars independently, making decisive scheduling decisions and prioritizing time allocation to high-impact areas.
+ **Task & Initiative Tracking** : Assist in tracking organizational action items and the status of ongoing tasks and initiatives.
+ **Team Collaboration** : Build strong working relationships with team members and stakeholders, offering proactive support and effective communication.
+ **Confidentiality & Compliance** : Safeguard sensitive and personal information, maintain confidentiality, and adhere to Kyndryl policies and guidelines.
+ **Ownership & Flexibility** : Take ownership of additional assignments as needed, demonstrating adaptability and initiative.
**Desired profile:**
+ 1-2 years of experience in a business environment preferred.
+ Strong oral and written communication skills in English.
+ Ability to work effectively while maintaining a professional attitude and demeanor.
+ Continuous commitment to delivering high levels of client satisfaction.
+ Technical proficiency and advanced administrative skills.
+ Professional telephone etiquette.
+ Proficient in Microsoft Office (Word, PowerPoint, Excel), Microsoft Teams.
+ Internet savvy, including use of internal intranet sites, travel platforms, and visa-related resources.
**Your Future at Kyndryl**
Every position at Kyndryl offers a way forward to grow your career. We have opportunities that you won't find anywhere else, including hands-on experience, learning opportunities, and the chance to certify in all four major platforms. Whether you want to broaden your knowledge base or narrow your scope and specialize in a specific sector, you can find your opportunity here
**Who You Are**
We are looking for a proactive and collaborative professional who brings not only technical expertise but also a passion for continuous improvement and service excellence. If you thrive in dynamic environments and enjoy solving complex challenges, we'd love to hear from you.
**Required skills and Expertise**
+ Must have excellent & heightened skills: Heavy calendar Management, Word, Excel, PowerPoint, Concur/Expense tool, Microsoft Teams knowledge, Events coordination
+ Teamwork a must with peer interaction and dealing with executive and their teams
+ Strong soft skills, including communication, organization, and attention to detail
+ Proficiency in English (oral and written) and familiarity with enterprise tools such as Microsoft Office and internal systems
+ Experience in administrative support, preferably in a corporate or enterprise environment.
+ Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
**Being You**
Diversity is a whole lot more than what we look like or where we come from, it's how we think and who we are. We welcome people of all cultures, backgrounds, and experiences. But we're not doing it single-handily: Our Kyndryl Inclusion Networks are only one of many ways we create a workplace where all Kyndryls can find and provide support and advice. This dedication to welcoming everyone into our company means that Kyndryl gives you - and everyone next to you - the ability to bring your whole self to work, individually and collectively, and support the activation of our equitable culture. That's the Kyndryl Way.
**What You Can Expect**
With state-of-the-art resources and Fortune 100 clients, every day is an opportunity to innovate, build new capabilities, new relationships, new processes, and new value. Kyndryl cares about your well-being and prides itself on offering benefits that give you choice, reflect the diversity of our employees and support you and your family through the moments that matter - wherever you are in your life journey. Our employee learning programs give you access to the best learning in the industry to receive certifications, including Microsoft, Google, Amazon, Skillsoft, and many more. Through our company-wide volunteering and giving platform, you can donate, start fundraisers, volunteer, and search over 2 million non-profit organizations. At Kyndryl, we invest heavily in you, we want you to succeed so that together, we will all succeed.
**Get Referred!**
If you know someone that works at Kyndryl, when asked 'How Did You Hear About Us' during the application process, select 'Employee Referral' and enter your contact's Kyndryl email address.
Kyndryl is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics. Kyndryl is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
At Kyndryl, we design, build, manage and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our employees, our customers and our communities.
**The Role**
The Executive Administrative Assistant plays a vital role in supporting enterprise operations through a combination of administrative, logistical, and process oriented responsibilities. This role ensures the smooth execution of day-to-day business functions and supports leadership teams by managing essential services and operational workflows.
Key Responsabilities:
+ **Calendar & Event Management** : Plan, organize, and manage senior-level meetings and events from start to finish, including scheduling, reserving meeting space, ordering catering, planning dinners, developing and managing agendas, and preparing materials. Includes logistics for large-scale gatherings.
+ **Travel & Expense Management** : Book flights, handle hotel reservations, manage refunds and credits, and navigate cancellation policies. Create comprehensive travel packages with minimal instruction and prepare accurate, timely expense reports in compliance with company policies.
+ **Executive Communication** : Draft and edit communications on behalf of executives, ensuring clarity and professionalism in all internal and external interactions.
+ **Administrative Support** : Provide proactive administrative assistance, including conflict resolution, attention to detail, and coordination of complex tasks such as high-level executive support and large-scale event planning.
+ **Schedule Management** : Manage executive calendars independently, making decisive scheduling decisions and prioritizing time allocation to high-impact areas.
+ **Task & Initiative Tracking** : Assist in tracking organizational action items and the status of ongoing tasks and initiatives.
+ **Team Collaboration** : Build strong working relationships with team members and stakeholders, offering proactive support and effective communication.
+ **Confidentiality & Compliance** : Safeguard sensitive and personal information, maintain confidentiality, and adhere to Kyndryl policies and guidelines.
+ **Ownership & Flexibility** : Take ownership of additional assignments as needed, demonstrating adaptability and initiative.
**Desired profile:**
+ 1-2 years of experience in a business environment preferred.
+ Strong oral and written communication skills in English.
+ Ability to work effectively while maintaining a professional attitude and demeanor.
+ Continuous commitment to delivering high levels of client satisfaction.
+ Technical proficiency and advanced administrative skills.
+ Professional telephone etiquette.
+ Proficient in Microsoft Office (Word, PowerPoint, Excel), Microsoft Teams.
+ Internet savvy, including use of internal intranet sites, travel platforms, and visa-related resources.
**Your Future at Kyndryl**
Every position at Kyndryl offers a way forward to grow your career. We have opportunities that you won't find anywhere else, including hands-on experience, learning opportunities, and the chance to certify in all four major platforms. Whether you want to broaden your knowledge base or narrow your scope and specialize in a specific sector, you can find your opportunity here
**Who You Are**
We are looking for a proactive and collaborative professional who brings not only technical expertise but also a passion for continuous improvement and service excellence. If you thrive in dynamic environments and enjoy solving complex challenges, we'd love to hear from you.
**Required skills and Expertise**
+ Must have excellent & heightened skills: Heavy calendar Management, Word, Excel, PowerPoint, Concur/Expense tool, Microsoft Teams knowledge, Events coordination
+ Teamwork a must with peer interaction and dealing with executive and their teams
+ Strong soft skills, including communication, organization, and attention to detail
+ Proficiency in English (oral and written) and familiarity with enterprise tools such as Microsoft Office and internal systems
+ Experience in administrative support, preferably in a corporate or enterprise environment.
+ Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
**Being You**
Diversity is a whole lot more than what we look like or where we come from, it's how we think and who we are. We welcome people of all cultures, backgrounds, and experiences. But we're not doing it single-handily: Our Kyndryl Inclusion Networks are only one of many ways we create a workplace where all Kyndryls can find and provide support and advice. This dedication to welcoming everyone into our company means that Kyndryl gives you - and everyone next to you - the ability to bring your whole self to work, individually and collectively, and support the activation of our equitable culture. That's the Kyndryl Way.
**What You Can Expect**
With state-of-the-art resources and Fortune 100 clients, every day is an opportunity to innovate, build new capabilities, new relationships, new processes, and new value. Kyndryl cares about your well-being and prides itself on offering benefits that give you choice, reflect the diversity of our employees and support you and your family through the moments that matter - wherever you are in your life journey. Our employee learning programs give you access to the best learning in the industry to receive certifications, including Microsoft, Google, Amazon, Skillsoft, and many more. Through our company-wide volunteering and giving platform, you can donate, start fundraisers, volunteer, and search over 2 million non-profit organizations. At Kyndryl, we invest heavily in you, we want you to succeed so that together, we will all succeed.
**Get Referred!**
If you know someone that works at Kyndryl, when asked 'How Did You Hear About Us' during the application process, select 'Employee Referral' and enter your contact's Kyndryl email address.
Kyndryl is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics. Kyndryl is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
Lo sentimos, este trabajo no está disponible en su región
1
HR Administrative Assistant Internship Opportunity
San Jose, Heredia
Selina
Hoy
Trabajo visto
Descripción Del Trabajo
**WANT TO MIX A GREAT WORK EXPERIENCE WITH AN AMAZING LIFE EXPERIENCE?**
Seize this unique opportunity to work for Selina, one of the world’s fastest-growing lifestyle hospitality brands!
**What is Selina?**
Our Mission is to inspire authentic and meaningful connections.
Selina was born out of a desire to celebrate the nomadic lifestyle: to experience our planet’s most beautiful places, to build community, to engage with locals and fellow travelers, to work and enjoy new adventures.
Our internal ecosystem consists of Hospitality, Food & Beverage, Tours, Wellness, Education, Construction, Real Estate, CoWorking, Art & Design, Community Outreach, Education, Surf, Sales, Marketing, and Technology.
At Selina, every challenge is a wave desiring to be ridden and since _we're all equal before a wave _our team is always ready to take them and succeed. But always rememberThe best surfer out there is the one having the most fun.
**Summary**
We offer a learning development program where you can transform your classroom knowledge and develop your skills throughout all areas in the hospitality industry.
**As an HR Administrative Assistant Rockstar, you will**:
- Projects and update of HR Data.
- Support the Corporate HR Coordinator with the follow-up of new employees regarding tools, policies and required training.
- Support the Corporate HR Coordinator in updating and registering employee data in the corresponding systems.
- Support the Corporate HR Coordinator with the audit of expired contracts and keep employee information updated as required by internal clients (salaries, personal data, contracts, termination letters, among others).
- Support in the reports of the BambooHR platform and the audit of information on expired contracts, monitoring of accumulated vacations, personal information, monitoring of contract signing and contract renewal process.
- Identify opportunities for improvement and resolve discrepancies.
**Besides the Selina ultimate learning experience. You also receive**:
- Full free access to the Selina CoWork spaces, culture, and wellness activities.
- Your birthday is time off!
- Training Sessions 24/7
- Discounts on Selina products and services for you, your family, and friends.
- 3 Free nights Accommodation (Dorms) in any Selina
- Certificate of completion
**It only takes to be**:
- Currently enrolled in the university.
- Intermediate English and Microsoft package, preferably with previous HR experience and studying HR.
- Able to provide a university letter confirming the internship period
- Ready to learn and have fun.
This will be unlike any other internship! You’ll have fun, gain incredible experience, and learn constantly. Are you in?
Seize this unique opportunity to work for Selina, one of the world’s fastest-growing lifestyle hospitality brands!
**What is Selina?**
Our Mission is to inspire authentic and meaningful connections.
Selina was born out of a desire to celebrate the nomadic lifestyle: to experience our planet’s most beautiful places, to build community, to engage with locals and fellow travelers, to work and enjoy new adventures.
Our internal ecosystem consists of Hospitality, Food & Beverage, Tours, Wellness, Education, Construction, Real Estate, CoWorking, Art & Design, Community Outreach, Education, Surf, Sales, Marketing, and Technology.
At Selina, every challenge is a wave desiring to be ridden and since _we're all equal before a wave _our team is always ready to take them and succeed. But always rememberThe best surfer out there is the one having the most fun.
**Summary**
We offer a learning development program where you can transform your classroom knowledge and develop your skills throughout all areas in the hospitality industry.
**As an HR Administrative Assistant Rockstar, you will**:
- Projects and update of HR Data.
- Support the Corporate HR Coordinator with the follow-up of new employees regarding tools, policies and required training.
- Support the Corporate HR Coordinator in updating and registering employee data in the corresponding systems.
- Support the Corporate HR Coordinator with the audit of expired contracts and keep employee information updated as required by internal clients (salaries, personal data, contracts, termination letters, among others).
- Support in the reports of the BambooHR platform and the audit of information on expired contracts, monitoring of accumulated vacations, personal information, monitoring of contract signing and contract renewal process.
- Identify opportunities for improvement and resolve discrepancies.
**Besides the Selina ultimate learning experience. You also receive**:
- Full free access to the Selina CoWork spaces, culture, and wellness activities.
- Your birthday is time off!
- Training Sessions 24/7
- Discounts on Selina products and services for you, your family, and friends.
- 3 Free nights Accommodation (Dorms) in any Selina
- Certificate of completion
**It only takes to be**:
- Currently enrolled in the university.
- Intermediate English and Microsoft package, preferably with previous HR experience and studying HR.
- Able to provide a university letter confirming the internship period
- Ready to learn and have fun.
This will be unlike any other internship! You’ll have fun, gain incredible experience, and learn constantly. Are you in?
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