4 Ofertas de Bilingual Executive Assistant en Costa Rica
Project Management Office Leader
Alajuela, Alajuela
Philips
Hoy
Trabajo visto
Descripción Del Trabajo
**Job Title**: Project Management Office Leader
Philips is a global leader in health technology, committed to improving billions of lives worldwide and striving to make the world healthier and more sustainable through innovation. Driven by the vision of a better tomorrow.
But it’s not just what we do, it’s who we are. We are 80,000, wonderfully unique individuals, with two things in common. An unwavering sense of purpose and a relentless determination to deliver on our customers’ needs. It’s what inspires us to create meaningful solutions - the kind that make a real difference - when it matters most.
The world and our customers’ needs are changing faster than ever before and while we are proud of what we do already, we know we can do more. That’s why we need you, to help us tackle increasingly complex challenges posed by ever evolving health and well-being needs.
**In this role, you have the opportunity to make life better**
Looking at the challenges the world is facing today Philips’ purpose has never been more relevant. So whatever your role, if you share our passion for helping others, you’ll be working towards creating a better and fairer future for all.
Philips Costa Rica has an exciting opportunity to join our multimodality site as a **Project Management Office Leader**. In this role, you are a key player in producing medical devices that help doctors decide on critical life-saving procedures for patients around the globe.
Specifically in this role, you are a key player on the site leadership team, leading the team by influence and helping to organize, evaluate and then define the most impactful site priorities, create a funnel of improvements for each business, track productivity improvements and cost savings for the site, and develop training and guide project managers and engineers to drive effective project implementations.
**You are responsible for**
- Experienced in the work of project management with the ability to teach others how to lead a project E2E.
- Able to help the team prioritize focusing on the most impactful deliverables
- Provide vision and leadership as giving direction to strategic projects with significant impact
- Has excellent verbal and written communication skills (in Spanish and English).
- Create an environment where people are motivated to achieve goals
- Able to generate environments where colleagues want to participate and team up.
- Primary function is to plan, lead, and manage programs, utilizing multi-disciplined product development teams.
- Accountable to lead the overall program planning, staffing, project execution, cost control, risk management, and primary client relationship duties.
- Proven track record leading cross-functional groups in projects and/or operating mechanism to achieve business, goals and priorities, and experience leading teams in defining process flow and inputs & outputs
- Demonstrated ability to make independent decisions and manage conflicting priorities in a fast-paced environment
- Proven communication, coaching and interpersonal skills.
- Lean mindset for efficient process definition, and knowledgeable in Lean fundamentals and/or Six Sigma
- Leverages technical depth to get hands on and go two to three levels deep to learn how the work is done at the point of impact
- Has the ability to see the bigger picture of portfolio management and prioritization, but also can focus on the details necessary to build a working process
- Experience with multi-generation planning of product and/or technology, including product life cycle experience
**To succeed in this role, you’ll need a customer-first attitude and the following**
- Minimum of 5 years of Project Management experience or PMO leader required
- Medical Device experience preferred
- Excellent English Skills are necessary
- Four-year technical degree required, preferably in Engineering or Science
- Proven Project Management skills is required
- PM Certifications (CAPM, PMP, Agile, Scrum, Product Owner, etc ) is desirable
**In return, we offer you**
Describe in two to three lines what tangible and intangible benefits the incumbent will gain in this role. Use our Employer Value Proposition (EVP) themes and information gathered in the RSM as input sources.
**How we work at Philips**
Our newly-adopted hybrid work concept fuses flexibility with collaboration to deliver great outcomes for our people and our customers. We are embracing an approach wherein we spend more time together than apart - which for full-time employees translates to an average of at least 3 days working from the office and up to 2 days from home - for our hybrid roles.
Hybrid work flexibility means people can meet the changing demands of work and home in the most balanced, productive, and healthy way.
Our hybrid working model is defined in 3 ways:
- We believe in the importance of impactful collaboration:_ There's a certain energy when everyone’s in the same room that can heighten idea genera
Philips is a global leader in health technology, committed to improving billions of lives worldwide and striving to make the world healthier and more sustainable through innovation. Driven by the vision of a better tomorrow.
But it’s not just what we do, it’s who we are. We are 80,000, wonderfully unique individuals, with two things in common. An unwavering sense of purpose and a relentless determination to deliver on our customers’ needs. It’s what inspires us to create meaningful solutions - the kind that make a real difference - when it matters most.
The world and our customers’ needs are changing faster than ever before and while we are proud of what we do already, we know we can do more. That’s why we need you, to help us tackle increasingly complex challenges posed by ever evolving health and well-being needs.
**In this role, you have the opportunity to make life better**
Looking at the challenges the world is facing today Philips’ purpose has never been more relevant. So whatever your role, if you share our passion for helping others, you’ll be working towards creating a better and fairer future for all.
Philips Costa Rica has an exciting opportunity to join our multimodality site as a **Project Management Office Leader**. In this role, you are a key player in producing medical devices that help doctors decide on critical life-saving procedures for patients around the globe.
Specifically in this role, you are a key player on the site leadership team, leading the team by influence and helping to organize, evaluate and then define the most impactful site priorities, create a funnel of improvements for each business, track productivity improvements and cost savings for the site, and develop training and guide project managers and engineers to drive effective project implementations.
**You are responsible for**
- Experienced in the work of project management with the ability to teach others how to lead a project E2E.
- Able to help the team prioritize focusing on the most impactful deliverables
- Provide vision and leadership as giving direction to strategic projects with significant impact
- Has excellent verbal and written communication skills (in Spanish and English).
- Create an environment where people are motivated to achieve goals
- Able to generate environments where colleagues want to participate and team up.
- Primary function is to plan, lead, and manage programs, utilizing multi-disciplined product development teams.
- Accountable to lead the overall program planning, staffing, project execution, cost control, risk management, and primary client relationship duties.
- Proven track record leading cross-functional groups in projects and/or operating mechanism to achieve business, goals and priorities, and experience leading teams in defining process flow and inputs & outputs
- Demonstrated ability to make independent decisions and manage conflicting priorities in a fast-paced environment
- Proven communication, coaching and interpersonal skills.
- Lean mindset for efficient process definition, and knowledgeable in Lean fundamentals and/or Six Sigma
- Leverages technical depth to get hands on and go two to three levels deep to learn how the work is done at the point of impact
- Has the ability to see the bigger picture of portfolio management and prioritization, but also can focus on the details necessary to build a working process
- Experience with multi-generation planning of product and/or technology, including product life cycle experience
**To succeed in this role, you’ll need a customer-first attitude and the following**
- Minimum of 5 years of Project Management experience or PMO leader required
- Medical Device experience preferred
- Excellent English Skills are necessary
- Four-year technical degree required, preferably in Engineering or Science
- Proven Project Management skills is required
- PM Certifications (CAPM, PMP, Agile, Scrum, Product Owner, etc ) is desirable
**In return, we offer you**
Describe in two to three lines what tangible and intangible benefits the incumbent will gain in this role. Use our Employer Value Proposition (EVP) themes and information gathered in the RSM as input sources.
**How we work at Philips**
Our newly-adopted hybrid work concept fuses flexibility with collaboration to deliver great outcomes for our people and our customers. We are embracing an approach wherein we spend more time together than apart - which for full-time employees translates to an average of at least 3 days working from the office and up to 2 days from home - for our hybrid roles.
Hybrid work flexibility means people can meet the changing demands of work and home in the most balanced, productive, and healthy way.
Our hybrid working model is defined in 3 ways:
- We believe in the importance of impactful collaboration:_ There's a certain energy when everyone’s in the same room that can heighten idea genera
Lo sentimos, este trabajo no está disponible en su región
0
Executive Assistant – LATAM Operations (6-Month Project)
San Jose, Heredia
GSB
Publicado hace 11 días
Trabajo visto
Descripción Del Trabajo
We’re Hiring: Executive Assistant – LATAM Operations (6-Month Project)
br>
Location: San José, Costa Rica br>Schedule: Monday to Friday, 8:00 a.m. – 5:00 p.m. < r>Contract: 6-month project
Modality: 100% on-site
Compensation: Competitive salary + legal benefits
We are seeking a highly organized and proactive Executive Assistant to support the LATAM SMC Leadership Team. This is a critical role that contributes to the smooth execution of daily activities, travel coordination, onsite hosting, and internal operations.
You will work closely with senior leaders to ensure meetings, visits, and logistics are efficiently managed and professionally delivered.
Key Responsibilities
Calendar & Scheduling Management
Oversee daily agendas and meeting planning for LATAM SMC Leadership members.
Manage the Rhythm of Business (ROB) calendar and assist with calendar and expense approval requests.
Travel & Expense Coordination
Coordinate all travel logistics: flights, hotels, ground transportation, and airport transfers.
Prepare and reconcile expense reports, ensuring compliance and timely submission.
Onsite & Event Logistics
Manage logistics for offsite events, including room bookings, catering, and A/V setup.
Act as onsite host for visiting executives, coordinating access, hospitality, and meeting readiness.
Operational Oversight
Administer workstation and locker assignments for onsite personnel.
Support general office operations and readiness for executive visits.
Ad Hoc Support
Respond to requests from leadership team members with urgency and professionalism.
Provide hands-on operational support as needed.
Requirements
1–2 years of experience in executive support, administrative assistance, or operations coordination. < r>Proficiency in Microsoft Office Suite, especially Outlook.
Strong organizational and multitasking skills.
Fluent in English and Spanish (spoken and written).
Ability to work independently and handle confidential information with discretion.
Must be available to work full-time, on-site in San José. br>
This is a great opportunity for someone looking to be part of a high-impact, fast-paced environment. If this sounds like you, we’d love to hear from you. < r>Sector
Servicios y tecnologías de la información < r>Tipo de empleo
br>
Location: San José, Costa Rica br>Schedule: Monday to Friday, 8:00 a.m. – 5:00 p.m. < r>Contract: 6-month project
Modality: 100% on-site
Compensation: Competitive salary + legal benefits
We are seeking a highly organized and proactive Executive Assistant to support the LATAM SMC Leadership Team. This is a critical role that contributes to the smooth execution of daily activities, travel coordination, onsite hosting, and internal operations.
You will work closely with senior leaders to ensure meetings, visits, and logistics are efficiently managed and professionally delivered.
Key Responsibilities
Calendar & Scheduling Management
Oversee daily agendas and meeting planning for LATAM SMC Leadership members.
Manage the Rhythm of Business (ROB) calendar and assist with calendar and expense approval requests.
Travel & Expense Coordination
Coordinate all travel logistics: flights, hotels, ground transportation, and airport transfers.
Prepare and reconcile expense reports, ensuring compliance and timely submission.
Onsite & Event Logistics
Manage logistics for offsite events, including room bookings, catering, and A/V setup.
Act as onsite host for visiting executives, coordinating access, hospitality, and meeting readiness.
Operational Oversight
Administer workstation and locker assignments for onsite personnel.
Support general office operations and readiness for executive visits.
Ad Hoc Support
Respond to requests from leadership team members with urgency and professionalism.
Provide hands-on operational support as needed.
Requirements
1–2 years of experience in executive support, administrative assistance, or operations coordination. < r>Proficiency in Microsoft Office Suite, especially Outlook.
Strong organizational and multitasking skills.
Fluent in English and Spanish (spoken and written).
Ability to work independently and handle confidential information with discretion.
Must be available to work full-time, on-site in San José. br>
This is a great opportunity for someone looking to be part of a high-impact, fast-paced environment. If this sounds like you, we’d love to hear from you. < r>Sector
Servicios y tecnologías de la información < r>Tipo de empleo
Lo sentimos, este trabajo no está disponible en su región
1
Executive Administrative Assistant
Heredia, Heredia
Kyndryl
Publicado hace 9 días
Trabajo visto
Descripción Del Trabajo
**Who We Are**
At Kyndryl, we design, build, manage and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our employees, our customers and our communities.
**The Role**
The Executive Administrative Assistant plays a vital role in supporting enterprise operations through a combination of administrative, logistical, and process oriented responsibilities. This role ensures the smooth execution of day-to-day business functions and supports leadership teams by managing essential services and operational workflows.
Key Responsabilities:
+ **Calendar & Event Management** : Plan, organize, and manage senior-level meetings and events from start to finish, including scheduling, reserving meeting space, ordering catering, planning dinners, developing and managing agendas, and preparing materials. Includes logistics for large-scale gatherings.
+ **Travel & Expense Management** : Book flights, handle hotel reservations, manage refunds and credits, and navigate cancellation policies. Create comprehensive travel packages with minimal instruction and prepare accurate, timely expense reports in compliance with company policies.
+ **Executive Communication** : Draft and edit communications on behalf of executives, ensuring clarity and professionalism in all internal and external interactions.
+ **Administrative Support** : Provide proactive administrative assistance, including conflict resolution, attention to detail, and coordination of complex tasks such as high-level executive support and large-scale event planning.
+ **Schedule Management** : Manage executive calendars independently, making decisive scheduling decisions and prioritizing time allocation to high-impact areas.
+ **Task & Initiative Tracking** : Assist in tracking organizational action items and the status of ongoing tasks and initiatives.
+ **Team Collaboration** : Build strong working relationships with team members and stakeholders, offering proactive support and effective communication.
+ **Confidentiality & Compliance** : Safeguard sensitive and personal information, maintain confidentiality, and adhere to Kyndryl policies and guidelines.
+ **Ownership & Flexibility** : Take ownership of additional assignments as needed, demonstrating adaptability and initiative.
**Desired profile:**
+ 1-2 years of experience in a business environment preferred.
+ Strong oral and written communication skills in English.
+ Ability to work effectively while maintaining a professional attitude and demeanor.
+ Continuous commitment to delivering high levels of client satisfaction.
+ Technical proficiency and advanced administrative skills.
+ Professional telephone etiquette.
+ Proficient in Microsoft Office (Word, PowerPoint, Excel), Microsoft Teams.
+ Internet savvy, including use of internal intranet sites, travel platforms, and visa-related resources.
**Your Future at Kyndryl**
Every position at Kyndryl offers a way forward to grow your career. We have opportunities that you won't find anywhere else, including hands-on experience, learning opportunities, and the chance to certify in all four major platforms. Whether you want to broaden your knowledge base or narrow your scope and specialize in a specific sector, you can find your opportunity here
**Who You Are**
We are looking for a proactive and collaborative professional who brings not only technical expertise but also a passion for continuous improvement and service excellence. If you thrive in dynamic environments and enjoy solving complex challenges, we'd love to hear from you.
**Required skills and Expertise**
+ Must have excellent & heightened skills: Heavy calendar Management, Word, Excel, PowerPoint, Concur/Expense tool, Microsoft Teams knowledge, Events coordination
+ Teamwork a must with peer interaction and dealing with executive and their teams
+ Strong soft skills, including communication, organization, and attention to detail
+ Proficiency in English (oral and written) and familiarity with enterprise tools such as Microsoft Office and internal systems
+ Experience in administrative support, preferably in a corporate or enterprise environment.
+ Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
**Being You**
Diversity is a whole lot more than what we look like or where we come from, it's how we think and who we are. We welcome people of all cultures, backgrounds, and experiences. But we're not doing it single-handily: Our Kyndryl Inclusion Networks are only one of many ways we create a workplace where all Kyndryls can find and provide support and advice. This dedication to welcoming everyone into our company means that Kyndryl gives you - and everyone next to you - the ability to bring your whole self to work, individually and collectively, and support the activation of our equitable culture. That's the Kyndryl Way.
**What You Can Expect**
With state-of-the-art resources and Fortune 100 clients, every day is an opportunity to innovate, build new capabilities, new relationships, new processes, and new value. Kyndryl cares about your well-being and prides itself on offering benefits that give you choice, reflect the diversity of our employees and support you and your family through the moments that matter - wherever you are in your life journey. Our employee learning programs give you access to the best learning in the industry to receive certifications, including Microsoft, Google, Amazon, Skillsoft, and many more. Through our company-wide volunteering and giving platform, you can donate, start fundraisers, volunteer, and search over 2 million non-profit organizations. At Kyndryl, we invest heavily in you, we want you to succeed so that together, we will all succeed.
**Get Referred!**
If you know someone that works at Kyndryl, when asked 'How Did You Hear About Us' during the application process, select 'Employee Referral' and enter your contact's Kyndryl email address.
Kyndryl is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics. Kyndryl is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
At Kyndryl, we design, build, manage and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our employees, our customers and our communities.
**The Role**
The Executive Administrative Assistant plays a vital role in supporting enterprise operations through a combination of administrative, logistical, and process oriented responsibilities. This role ensures the smooth execution of day-to-day business functions and supports leadership teams by managing essential services and operational workflows.
Key Responsabilities:
+ **Calendar & Event Management** : Plan, organize, and manage senior-level meetings and events from start to finish, including scheduling, reserving meeting space, ordering catering, planning dinners, developing and managing agendas, and preparing materials. Includes logistics for large-scale gatherings.
+ **Travel & Expense Management** : Book flights, handle hotel reservations, manage refunds and credits, and navigate cancellation policies. Create comprehensive travel packages with minimal instruction and prepare accurate, timely expense reports in compliance with company policies.
+ **Executive Communication** : Draft and edit communications on behalf of executives, ensuring clarity and professionalism in all internal and external interactions.
+ **Administrative Support** : Provide proactive administrative assistance, including conflict resolution, attention to detail, and coordination of complex tasks such as high-level executive support and large-scale event planning.
+ **Schedule Management** : Manage executive calendars independently, making decisive scheduling decisions and prioritizing time allocation to high-impact areas.
+ **Task & Initiative Tracking** : Assist in tracking organizational action items and the status of ongoing tasks and initiatives.
+ **Team Collaboration** : Build strong working relationships with team members and stakeholders, offering proactive support and effective communication.
+ **Confidentiality & Compliance** : Safeguard sensitive and personal information, maintain confidentiality, and adhere to Kyndryl policies and guidelines.
+ **Ownership & Flexibility** : Take ownership of additional assignments as needed, demonstrating adaptability and initiative.
**Desired profile:**
+ 1-2 years of experience in a business environment preferred.
+ Strong oral and written communication skills in English.
+ Ability to work effectively while maintaining a professional attitude and demeanor.
+ Continuous commitment to delivering high levels of client satisfaction.
+ Technical proficiency and advanced administrative skills.
+ Professional telephone etiquette.
+ Proficient in Microsoft Office (Word, PowerPoint, Excel), Microsoft Teams.
+ Internet savvy, including use of internal intranet sites, travel platforms, and visa-related resources.
**Your Future at Kyndryl**
Every position at Kyndryl offers a way forward to grow your career. We have opportunities that you won't find anywhere else, including hands-on experience, learning opportunities, and the chance to certify in all four major platforms. Whether you want to broaden your knowledge base or narrow your scope and specialize in a specific sector, you can find your opportunity here
**Who You Are**
We are looking for a proactive and collaborative professional who brings not only technical expertise but also a passion for continuous improvement and service excellence. If you thrive in dynamic environments and enjoy solving complex challenges, we'd love to hear from you.
**Required skills and Expertise**
+ Must have excellent & heightened skills: Heavy calendar Management, Word, Excel, PowerPoint, Concur/Expense tool, Microsoft Teams knowledge, Events coordination
+ Teamwork a must with peer interaction and dealing with executive and their teams
+ Strong soft skills, including communication, organization, and attention to detail
+ Proficiency in English (oral and written) and familiarity with enterprise tools such as Microsoft Office and internal systems
+ Experience in administrative support, preferably in a corporate or enterprise environment.
+ Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
**Being You**
Diversity is a whole lot more than what we look like or where we come from, it's how we think and who we are. We welcome people of all cultures, backgrounds, and experiences. But we're not doing it single-handily: Our Kyndryl Inclusion Networks are only one of many ways we create a workplace where all Kyndryls can find and provide support and advice. This dedication to welcoming everyone into our company means that Kyndryl gives you - and everyone next to you - the ability to bring your whole self to work, individually and collectively, and support the activation of our equitable culture. That's the Kyndryl Way.
**What You Can Expect**
With state-of-the-art resources and Fortune 100 clients, every day is an opportunity to innovate, build new capabilities, new relationships, new processes, and new value. Kyndryl cares about your well-being and prides itself on offering benefits that give you choice, reflect the diversity of our employees and support you and your family through the moments that matter - wherever you are in your life journey. Our employee learning programs give you access to the best learning in the industry to receive certifications, including Microsoft, Google, Amazon, Skillsoft, and many more. Through our company-wide volunteering and giving platform, you can donate, start fundraisers, volunteer, and search over 2 million non-profit organizations. At Kyndryl, we invest heavily in you, we want you to succeed so that together, we will all succeed.
**Get Referred!**
If you know someone that works at Kyndryl, when asked 'How Did You Hear About Us' during the application process, select 'Employee Referral' and enter your contact's Kyndryl email address.
Kyndryl is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics. Kyndryl is also committed to compliance with all fair employment practices regarding citizenship and immigration status.
Lo sentimos, este trabajo no está disponible en su región
2
Junior Executive Personal Assistant CEO
Escazu, San José
Global TI
Publicado hace 26 días
Trabajo visto
Descripción Del Trabajo
We’re Hiring!
br> Position: Junior Executive Personal Assistant CEO
Company: Our client, the CEO of a technology company
Location: Santa Ana, Escazú, or Rohrmoser, Costa Rica (living in these areas or nearby is a must) br> Schedule: Monday to Friday, 8:00 a.m. to 5:00 p.m.
Availability: Immediate
About the Role:
We are looking for a Junior Executive Personal Assistant who is organized, proactive, and highly trustworthy to provide direct support to the CEO in both personal and administrative matters. This position is ideal for someone with initial experience who is eager to grow in a dynamic and high-level environment.
Key Responsibilities:
Support in managing the CEOs personal and professional calendar.
Coordinate travel, reservations, and logistics.
Monitor basic bank account movements and recurring payments.
Assist with personal procedures and document renewals.
Coordinate with vendors and household service providers.
Occasionally drive the CEOs vehicle and coordinate its maintenance.
Requirements:
2 years of experience as a personal or administrative assistant
High level of discretion and professionalism.
Valid B1 driver’s license and basic driving experience in the GAM area. < r>Strong organizational and communication skills.
Basic knowledge of digital tools (Google Calendar, Gmail, Excel).
Intermediate English (preferred).
Must live in Santa Ana, Escazú, or Rohrmoser, or nearby areas.
br> Position: Junior Executive Personal Assistant CEO
Company: Our client, the CEO of a technology company
Location: Santa Ana, Escazú, or Rohrmoser, Costa Rica (living in these areas or nearby is a must) br> Schedule: Monday to Friday, 8:00 a.m. to 5:00 p.m.
Availability: Immediate
About the Role:
We are looking for a Junior Executive Personal Assistant who is organized, proactive, and highly trustworthy to provide direct support to the CEO in both personal and administrative matters. This position is ideal for someone with initial experience who is eager to grow in a dynamic and high-level environment.
Key Responsibilities:
Support in managing the CEOs personal and professional calendar.
Coordinate travel, reservations, and logistics.
Monitor basic bank account movements and recurring payments.
Assist with personal procedures and document renewals.
Coordinate with vendors and household service providers.
Occasionally drive the CEOs vehicle and coordinate its maintenance.
Requirements:
2 years of experience as a personal or administrative assistant
High level of discretion and professionalism.
Valid B1 driver’s license and basic driving experience in the GAM area. < r>Strong organizational and communication skills.
Basic knowledge of digital tools (Google Calendar, Gmail, Excel).
Intermediate English (preferred).
Must live in Santa Ana, Escazú, or Rohrmoser, or nearby areas.
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